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Glossary

Bi-weekly Pay – receipt of paycheck once every two weeks, beginning Friday, October 13, 2017.

Catastrophic Leave – the WVU Catastrophic Leave program allows eligible employees who are approved for a medical leave and will exhaust all of their own available sick leave, annual leave and other paid time off, the opportunity to apply for participation to receive donations from qualified WVU employees.

Compensatory Time Off (CTO) – additional paid time off earned in lieu of overtime pay by eligible non-exempt employees who work in excess of 40 hours in a workweek. CTO is calculated at a rate of one-and-one half times the actual hours worked beyond 40. CTO balances are paid out in lump sum every year on the second paycheck in August at the employee’s regular hourly rate.

Deduction Holiday – a third payday in a month that has three bi-weekly paychecks. Only percentage based deductions, including mandatory/optional retirement and taxes, are withheld.

Escrow – additional money withheld from an employee’s paycheck to cover benefit insurance premiums during the employee’s off-contract pay periods (this only applies to employees who are less than 12 months).

Garnishment – a court order requiring an employer to withhold wages from an employee’s pay to satisfy a debt owed.

Increment Pay (Longevity Pay) – eligible employees with three or more years of service in a regular position appointment earn years of service experience for longevity purposes based on the total years of service with State agencies and/or State spending units. Eligible employees will receive an annual salary supplement equal to $60 times the employee’s years of service at the end of July each year.

Overtime – actual hours worked by a non-exempt employee in excess of 40 in any workweek.

Pay Statement – a pay summary document that is provided online to an employee each pay day.

Semi-monthly Pay – receipt of a paycheck twice in one month.

Supplemental Retirement Account (SRA) – retirement accounts that allow eligible employees to supplement their retirement savings with the advantage of tax-deferral and payroll deduction.

Contributions are limited to a maximum determined each year by the Internal Revenue Service.

Workweek – Sunday at 12 A.M. through Saturday at 11:59 P.M.