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HOW TO EASE YOUR TRANSITION TO BI-WEEKLY PAY

In response to the West Virginia OASIS (Our Advanced Solution to Integrated Systems) Initiative, all West Virginia state agencies and higher education institutions are required to move to a bi-weekly payroll.

When is the change to bi-weekly pay occurring?

The first bi-weekly pay period will begin on Saturday, September 16, 2017, and end on September 30, 2017, with a first bi-weekly pay date of October 13, 2017. Pay dates will continue every other Friday after October 13.

Special note for exempt faculty and staff paid over 12 months gross payouts: in order to pay contract amounts during fiscal year 2018, semi-monthly payouts of 1/24 of annual salary will be continued through the October 13, 2017, paycheck. The first bi-weekly pay date for exempt 12-month faculty and staff will be October 27.

How will my paycheck be different?

Your bi-weekly gross pay will be approximately 7.5% less than your semi-monthly pay. But keep in mind, there will be two additional paychecks in a year. (March and August in 2018)

How does this conversion to bi-weekly pay benefit me?

You will be paid every other Friday. More frequent and consistent payments will help you from a financial planning perspective. You will no longer need to stretch paychecks over three weekends. If you are eligible for overtime, you will be compensated for those hours in a timelier manner.

What should I do to prepare?

Where do I go for help?

WVU is offering employees help with the transition to bi-weekly pay. Employees are encouraged to continue browsing this site for all information and resources, including Campus Conversation information, bi-weekly information table dates and times, FAQs, money management sessions and bi-weekly pay calendars.

3 Steps for a Smooth Transition

Actions you may want to take to ensure a smooth transition into bi-weekly pay.

First bi-weekly paycheck: October 13, 2017

Special note for exempt faculty and staff paid over 12 months gross payouts: in order to pay contract amounts during fiscal year 2018, semi-monthly payouts of 1/24 of annual salary will be continued through the October 13, 2017, paycheck. The first bi-weekly pay date for exempt 12-month faculty and staff will be October 27.

Review your personal finances.

  • Review current federal/state tax withholding exemptions to make any necessary changes.
    • Pay particular attention to “additional” tax withholding amounts.
  • Request that creditors adjust your automatic withdrawal or bill-pay dates to align with your new pay schedule.
  • Adjust the amount of dollars going into additional accounts through direct deposits.

Review your paycheck.

Deductions such as parking, city user fee, and mandatory 401(a) retirement contributions are automatically converted to bi-weekly. All 12-month employees will continue to have deductions taken over 2 pay periods. Less-than-12-month employees (and those who are longer-than- nine-months) will have all health and welfare deduction over 18 pays.

Deductions that can be changed:

  • Federal and state taxes.
  • Optional supplemental retirement accounts 403(b) or 457(b).

Reach out for assistance.

If you have any questions or concerns at all, we are here to help.